Creating Your Event

Applies to: Organizers

Every competition you run on Hajime starts as an event. Filling one in takes you through organizer details, registration access, and venue information, before you move on to specialities, categories, fees, mats, and finally the readiness checklist that clears you to go live.

Step 1: Start a New Event

From your organizer dashboard, click New Event.
You'll land on a single scrollable form split into sections: Organizer, Registration access, Location & Venue, and Competition Specialities. You can save as a draft at any point and come back later. Nothing here needs to be finished in one sitting.

[Screenshot placeholder: New event form, Organizer section]

There is currently no "duplicate a past event" shortcut, so each event is created fresh. If you run the same kind of competition repeatedly, the fastest path isn't to clone the whole event. Reuse speciality templates and fee templates at the academy or federation level instead (see Specialities & Templates); those carry forward the parts that actually repeat.

Step 2: Organizer Details

Fill in the event name, dates, and a short description. The description is only a soft (warning-tier) readiness check, but events with a clear description convert better with athletes browsing the public event list.

Step 3: Registration Access

Decide who can register and how:

Open registration vs. invite/code-gated registration.
Registration open/close dates. These feed directly into the readiness checklist later, so set them even if you plan to adjust them closer to the event. You can also have Hajime open and close registration on those dates for you: see Automatic Event Scheduling.

[Screenshot placeholder: Registration access section]

Step 4: Location & Venue

Set the venue name and address, or mark the event as virtual. A venue (or the virtual flag) is checked by the readiness checklist before you go live. It's a recommended check, not a hard blocker, but worth setting so athletes know where to show up. See Readiness & Go-Live for the full list of checks.

Step 5: Save and Continue

Saving the form creates the event in draft status. Draft events are only visible to you; nothing is public and no athlete can register until you publish. From here, continue to specialities: an event needs at least one speciality configured before it can go live.

Frequently Asked Questions

Can I clone a previous event instead of starting from scratch? Not directly today. Reuse speciality and fee templates from your academy or federation instead. See Specialities & Templates.

Do I need to fill in every section before saving? No. Save as a draft any time and come back. The readiness checklist gates starting/going live, not saving or publishing.

What's the difference between draft and published? Draft events are private to you. Publishing makes the event and its registration form public so athletes can register. The readiness checklist (covered later in this guide) doesn't gate publishing; it tells you when you're safely ready to start the event.

Next in this guide: Specialities & Templates

Last updated: July 2026